What is a Certificate of Good Standing for Hong Kong Companies?

Running a business in Hong Kong comes with a fair share of responsibilities—one of the most important being staying on the right side of the law. Suppose your company plans to expand overseas, apply for a loan, or open a bank account abroad. In that case, you may be required to demonstrate that your business is properly registered and in full compliance with local regulations. That’s where the Certificate of Good Standing comes in.

This official document, issued by the Hong Kong Companies Registry, confirms that your company exists legally, has no outstanding filings, and is not facing any form of dissolution or winding-up proceedings. For many businesses, particularly those involved in international trade or financial services, this certificate serves as a mark of credibility and trust.

In this article, we’ll explain what the Certificate of Good Standing is, why it matters, when you might need it, and how to go about getting one. Whether you’re a local entrepreneur or managing a Hong Kong-registered company from overseas, understanding this certificate can save time and open doors.

What is a Certificate of Good Standing in Hong Kong?

The Certificate of Good Standing is an official letter issued by the Companies Registry of Hong Kong.
It confirms that your business is correctly set up under Hong Kong law, is still active, and hasn’t broken any rules, such as failing to file returns or pay fees.

In simple terms, it tells banks, investors, and other authorities that your company is alive, active, and behaving correctly.

Why do Hong Kong Companies Need a Certificate of Good Standing?

This certificate helps your business prove that it’s running legally. It’s beneficial when you need to deal with banks, regulators, or partners outside Hong Kong.

Common reasons companies request it:

In short, the certificate helps avoid delays, demonstrates trustworthiness, and streamlines international processes.

What Information is Included in a Certificate of Good Standing?

The certificate is brief but includes all the essential information needed to confirm your company’s good standing.

The certificate shows:

• Company name and registration number
• Date of incorporation
• Confirmation that the company still exists
• A statement that the company is not being wound up or struck off
• The date the certificate was issued

It does not include financial statements or business activities—it simply confirms your company is in good shape with the Companies Registry.

Who can Apply for a Certificate of Good Standing in Hong Kong?

 A certificate can be requested by:

• A company director or company secretary
• A legal representative
• A corporate services provider like 3E Accounting Hong Kong

Many business owners choose to engage a professional services firm to manage the application process, ensuring accuracy and minimising the risk of delays.

How to Obtain a Certificate of Good Standing in Hong Kong?

Obtaining a Certificate of Good Standing in Hong Kong is a straightforward process. You can apply either online or in person through the Companies Registry.

Step-by-Step Application Process

Online Application via the Cyber Search Centre:

• Visit the Companies Registry Cyber Search Centre.
• Search for your company record and choose the option to apply for a Certificate of Continuing Registration.
• Complete the payment and submit your request.
• Choose your preferred delivery method:
  • Pick-up at the Public Search Centre
  • Courier or postal delivery (additional fees apply)

In-Person Application:

• Go to the Public Search Centre, located on the 13th Floor, Queensway Government Offices, 66 Queensway, Hong Kong.
• Submit the request form and make payment.
• You must collect the certificate in person for applications submitted this way.

Processing Time

The certificate is typically ready for pickup or dispatch within six business hours, excluding weekends and public holidays. For delivery by post or courier, delivery time depends on the carrier, and the Companies Registry does not control the external transit timeline.

Fees

Application fees vary depending on delivery method and urgency. Check the
Companies Registry website

for the most up-to-date pricing.

Required Documents

No additional documentation is required if the company is already registered and in good standing. Ensure all company filings are up to date before applying.

How Long does it Take to Get the Certificate in Hong Kong?

The time it takes to receive a Certificate of Good Standing depends on the type of service you choose and the urgency of your need for the document. In most cases, the Companies Registry offers two service levels:

• Standard processing usually takes around 2 to 4 working days, which suits most routine requests.
• Express or urgent service can be completed within one working day, and in some cases, even on the same day, for an extra fee.

If you’re planning to submit the certificate to a bank, government body, or international partner, it’s wise to apply ahead of time. Having the document ready avoids unnecessary hold-ups, especially if you’re in the middle of setting up overseas operations or applying for credit facilities.

When is a Certificate of Good Standing Most Commonly Required?

It’s not required every day, but when it is, it’s often crucial.

You may need it for:

• Registering a business in another country
• Applying for a credit facility
• Making changes with international partners
• Securing investment
• Complying with client onboarding processes

If you’re expanding or operating internationally, this certificate is a great way to demonstrate that your business is well-managed.

What are the Alternatives to a Certificate of Good Standing?

Yes, depending on the purpose for which you need the document, other certificates may be accepted in its place.

Check with the person requesting the document to see if one of these options might be acceptable.

Conclusion

For any Hong Kong company looking to grow or work with international partners, having a Certificate of Good Standing is like having a clean bill of health. It’s a straightforward way to prove that your business is active, compliant, and well-managed.

While it may not be required on a daily basis, the Certificate of Good Standing becomes essential when requested by foreign banks, investors, or regulatory authorities. Having it readily available ensures a smooth and timely response to such requirements.

At 3E Accounting Hong Kong, we assist businesses in handling this and other official paperwork efficiently and professionally. Let us deal with the forms and formalities so you can focus on running your business.

 Ready to get your Certificate of Good Standing?
Reach out to our team at 3E Accounting, and we’ll take care of it without hassle.

Frequently Asked Questions