How to Choose a Great Secretary With These 5 Company Secretary Traits
Are you looking to hire a secretary, or looking for a job as a secretary? Either way, a candidate must have company secretary traits for him or her to get the job. He/she must also have those company secretary traits for him or her to get chosen by the CEO as his or her executive secretary. On the other hand, a good company secretary will make sure that the boss is well-represented, the company’s impression is good, and the business is running smoothly.
What are the top company secretary traits a candidate should possess?
One important company secretary trait is communication skills. Whenever an event or flight is scheduled, he/she should relay this first to the boss, then to other members of the team. As the company secretary deals with so many people daily, he/she should be able to say the right thing at the right time.
A secretary should be at familiarity level with others around him/her such as the stakeholders, clients, and the board of directors. Whether the secretary is with clients or higher-ups, he/she should be able to deal with them comfortably and professionally.
Organization and Events Setting
Another company secretary trait to consider is organization and events setting. He/she should be able to schedule events well as bosses do not have time for these anymore. When an issue is pressing, he/she should be able to relay the message to everyone involved and schedule them for a meeting. Knowing the right timing on scheduling an event can make them detect conflicts earlier.
Note Taking and Record-keeping
Whenever there are board meetings, a company secretary is expected to take down notes, but at the same time stay tuned to what is being discussed. He/she should not miss one important detail. This will make future goal-setting as well as other crucial decisions be made easier.
Record keeping is an important company secretary trait. This is because sooner or later, those papers need to be submitted to government agencies. As company secretaries deal with a lot of important people every day, he/she should provide those documents right away.
Financial and Legal Knowledge
He/she must have legal knowledge. He/she must know how to file taxes, consider company registers, transfer shares, and observe the articles of association. Furthermore, he/she should know by heart the requirements and legalities set forth by the government in their area.
Moreover, secretaries also deal with reading and keeping cash flows, financial statements, as well as other reports pertaining to money such as tax. This is where their financial knowledge should come to play.
There you have it. This article tackled five different traits a company secretary should have from hard skills to soft skills. All of those company secretary traits should be found in the candidate to be considered.
It is therefore no wonder that lawyers are very qualified to become a corporate secretary. In this regard, those wanting to hire company secretary services in Hong Kong can count on 3E Accounting Hong Kong for providing their needs. Actually, 3E Accounting is a business composed of licensed professionals to do the work. Because of their being at the top, they can provide company secretary services in Hong Kong effectively and efficiently.