What Does It Take to Be a Modern Secretary in Hong Kong?
A corporate secretary is a major and inseparable employee of a company. Their line of functions varies from preparing agendas for meetings to assisting directors in making crucial business decisions.
Although a corporate secretary is very helpful, to become a modern secretary in Hong Kong is another thing. With that, the points below define some characteristics and skills that a modern corporate secretary should possess to automate and streamline the execution of their duties.
A modern secretary in Hong Kong wears different hats and juggles different roles: arranging for meetings and ensuring that conformity with corporate ethics is up to date, fostering interactions between managers, directors, employees, etc.
Since the work proves to be very wide-ranging, you have a range of duties at any point on your plate. This means you need to keep it running simultaneously, but you need to communicate excellently so that the individuals with whom you work fully grasp what you’re trying to say.
A modern secretary in Hong Kong must fully understand their company’s context and business. They should incorporate the philosophy of management into their company’s relevant structures, strategies, and procedures.
In addition to relying on the secretary to carry conformance matters at meetings, the secretary will also be responsible for providing alternative approaches for actionable solutions. The modern secretary must design and implement these processes for the company’s ease of access and compliance.
A modern secretary in Hong Kong must be way ahead of the game with preparations in place all the time. This is paramount because committee and board meetings’ timelines are timetable-driven, and they have internal regulatory responsibilities to fulfil on time.
Consequently, you have to be excellent at planning projects as you may have several ongoing tasks that demand your commitment.
Has an Eye for Details
An eye for details is imperative for a modern secretary in Hong Kong. A corporate secretary must guarantee the board and that of the wider corporation have been fulfilling their duties. Thus, they should ensure that tasks are adequately done with less or no inaccuracies.
Furthermore, the secretary serves as the first point of communication between a company and its shareholders. The distribution of notices, shareholder communications, registration of shareholdings, transactions, and other areas about shareholdings should be handled smoothly.
Effective and Excellent Communication Skills
Modern secretaries in Hong Kong deal with senior executives, including board members, directors, CEOs, senior managers, and external stakeholders (like officials, clients, and funders).
Thus, secretaries should have flexibility, diplomacy, subtlety, emotional maturity, and high mediation skills. Both verbally and in written form, they should be prepared to listen well and communicate effectively.
Creates Positive Working Relations
The modern secretary should develop positive working relationships with other board members, give unbiased advice, and behave in the company’s best interests.
Aside from that, the modern secretary helps the director with all project development, including board assessment, training, and induction. That would include carrying out a stringent annual evaluation of the board, the committee, and the director and ensuring that the evaluations’ activity is accomplished.
A crucial requirement for a modern secretary in Hong Kong is to determine and make smart decisions in situations involving overlapping concerns and ends. This is particularly so considering the senior individuals that a business secretary needs to contend with.
Thus, to maintain healthy shareholder partnerships, the modern secretary should collaborate with the executive director and the board.
Where to Find Your Modern Secretary in Hong Kong?
The function of a modern secretary in Hong Kong is hard to articulate in any specific way. They are a company’s ‘chief operating officer’; in other words, the glue binds together an entire organization.
Corporate secretaries from 3E Accounting Hong Kong, a Company Secretarial Service Provider, effectively streamlines your company’s business operation from concept to implementation. It would be best if you rely on a modern secretary from 3E Accounting as all the traits and skills mentioned above are what they were trained to offer.