5 Ways to Run an Interactive Business Meeting
Business meetings are not the most enjoyable activity to do in the workplace. Workers would prefer to do anything other than to sit down to another meeting.
Meetings are only effective if its objectives are achieved, and staff are still relaxed while indulging themselves. In other words, corporate meetings are best if they’re successful, entertaining, and engaging.
There are many interesting and engaging ways on how to jump-start into an engaging and interactive business meeting. Below are five interactive business meeting ideas you can try.
Start on the Right Foot
The first thing to do in setting an interactive business meeting is to start on the right foot. Given an out-of-the-box concept, begin by setting an unusual schedule for a meeting. If you have scheduled a meeting at 10 a.m; every Monday, try to start at 9:58 a.m or 10:14 a.m. The random meeting schedule will eliminate employees’ tardiness and engage their curiosity about the unusual starting time.
More importantly, set an agreeable mood for the meeting environment by having engaging activities.
Increase interaction by making participants do any of the following for about 30 seconds:
- Compliment an employee or a company achievement.
- Congratulate a fellow who helps meet a target or achieve a goal.
- Share some humorous or inspirational stories.
- Share successes related to work.
Use Game Elements
Coupled with a lively ambience, games can also lighten up the mood in a business meeting. You can use gamification methods to integrate communication, increase engagement, and encourage active listening.
For instance, you can try doing the following:
- Attach characters or icons in the presentation slides and ask how often it appeared.
- Gather quotes among participants at the meeting and perform a “who said this?” quiz.
- Include misspelt or wrong terms and phrases and let participants list them, the one who found the most errors win.
Give Away Merchandise as Incentive
In addition to games, merchandise like shirts, mugs, gift cards for coffee, ice cream, sandwich shops will encourage interest and excitement for an excellent, engaging meeting.
Examples of merchandise incentives activities include:
- Ask employees about their knowledge about the company, customers, or suppliers, and whoever comes up with a correct answer the fastest will be rewarded.
- Question attendees’ details about each other. This would allow teams to communicate and interact outside team meetings.
- Ask questions about discussed topics to reward participants for listening.
It may be a book’s oldest trick, but even the slightest rewards and incentives have a long way in promoting interaction in the workplace.
Encourage Physical Involvement
Another perfect way to avoid being sleepy and be comfortable with engagement is simple exercises.
Try introducing voice exercises that will loosen up the participants or do stretching exercises to reduce muscle tension and recharge the brain at the start or halfway of the meeting.
Develop an Engaged Team
By many, team building is thought to be insignificant, needless, and a performance disadvantage. But the right team-building activities can make an exciting and engaging meeting.
For example, a timed treasure hunting, problem-solving task, charade game, and other activities will ensure that the meeting will be entertaining, engaging, and collaborative.
Another interesting idea is to provide pencils and paper and ask the attendees to sketch the individual next to them for a minute or two. It will not only allow participants to engage with each other but will also create relationships.
Participants are possibly tired of seeing top management members lead the meetings. Crowdsourcing can help the team design more engaging and informative meetings through an online questionnaire or a one-on-one conversation. You may be shocked by their inputs, suggestions, and ability to lead future meetings.
Finishing Off With a Company-friendly Note
How your participants feel about the quality of meetings correlates with their overall satisfaction or frustration with their jobs. You can’t risk having another boring meeting.
Fortunately, with these five engaging business meeting ideas, your next session will end the dull meeting chain for good.
Paired with a competent secretary from a reliable Corporate Secretary Services Provider, business meetings will be as engaging and interactive as possible. Contact 3E Accounting Hong Kong and ask about our secretarial services. You’ll never go wrong in hiring from the best and trusted service provider.